5 Types of Emails That’ll Boost Client Retention

As a well being and wellness skilled, your time with a shopper is proscribed. Beyond teaching periods themselves, the one different, typical contact level you could have could be fast textual content check-ins; one thing like, “Hey, how was the session today?”

Unfortunately, rare communication may harm shopper retainment in the long run. So, what are you able to do to strengthen and deepen your relationship with current shoppers?

Answer: e-mail advertising and marketing. 

“But what am I going to write in these emails?” Don’t panic. This article walks you thru every little thing it is advisable learn about sending advertising and marketing emails to shoppers (e.g., what to incorporate and what you shouldn’t embody) for top shopper retention charges and lasting shopper loyalty.

Do Emails Provide Value?

First issues first. For those that cringed on the time period “email marketing,” this is the reality: Although it’s been round for over twenty years (and is usually seen as an outdated follow), it nonetheless works. Incredibly effectively.

Email advertising and marketing is ranked as the best advertising and marketing channel, forward of many more recent techniques obtainable, together with social media, web optimization, and even PPC promoting. For these unconvinced, maybe this statistic may also help. Email advertising and marketing has an ROI of 4,400%.

Meaning? Every $1 you spend on e-mail advertising and marketing generates roughly $44 in return. So, this is the underside line: Email advertising and marketing stays one of the simplest ways to retain (and even appeal to) shoppers.

So, emails work. What now? What, precisely, must you embody in these emails?

There are many sorts of emails you could possibly ship, and figuring out when you need to ship what’s vital to making sure your shoppers proceed opening your emails (with the choice being relegated to their “Spam” folder or worse, your shopper clicking the “Unsubscribe” button).


Onboarding Emails

Imagine you are enthusiastic about signing up for a brand new coaching bundle or program, and you have gone by means of the effort of submitting private data and getting into your bank card particulars. Once all that is completed, you obtain a cost bill, and … that is it.

How would you are feeling? Chances are, you’d really feel let down. At the very least, you’d have anticipated a “Welcome!” e-mail.

Understandably, a shopper who fails to obtain an “onboarding” e-mail from you’d additionally really feel upset. It might even make them second-guess their resolution of trusting you with their well being objectives (and cash).

That’s why you need to at all times have a welcome e-mail able to be despatched out any time a brand new shopper will get confirmed. While it doesn’t must be something fancy, it ought to cowl the next key factors:

How grateful and excited you might be that they picked you to be their coach
What they will count on of their first session with you (e.g., is there something they need to put together?)
Specific apps they could have to obtain to succeed in you  
FAQs about working with you (e.g., are there cancellation expenses?)

This equips a brand new shopper with all of the information they want about working with you—and retains them excited for his or her first session.

Progress Update Emails

Let’s say you’re a private coach and your shopper first got here to you hoping to enhance their physique composition (improve muscle mass and lose fats).

You’ve designed a exercise program accounting for his or her health capabilities, way of life habits, and current accidents, and your shopper has been on it for a month now. Unknown to you, although, they’re getting a bit discouraged as a result of they will’t inform any distinction of their physique when wanting within the mirror.

If you fail to do something about it, a shopper on this state of thoughts might go away you for an additional private coach they consider may assist them get outcomes a lot faster.

Okay, however maintain on. How are you speculated to do something when you may’t learn minds or inform precisely when a selected shopper loses motivation?

Well, that’s the place progress replace emails are available.

These are emails you ship shoppers at set, common intervals (e.g., each month), detailing the progress they’ve made for the reason that final “check-in.”

An evident lack of progress between consecutive emails may remind each you and your shopper that one thing’s not working with their program. Perhaps they don’t seem to be doing the issues they are saying they’re, or possibly it is advisable tweak their plan. Either manner, progress emails create the chance for additional communication.

What You Could Include in a Progress Update Email

The precise parameters you need to monitor in a progress replace e-mail rely in your occupation and a shopper’s particular purpose. For reference, listed below are a couple of shopper progress measures related to a private coach:

Body fats proportion: Did your shopper’s physique fats proportion drop? Then you’ll want to spotlight it within the e-mail. (Note: This is just relevant to shoppers trying to lose physique fats.) By the best way, if neither you nor your shopper needs to make use of a scale to measure progress, an alternate could be to make use of one thing referred to as the Navy-Seal system. It’s a mathematical system that helps estimate a person’s physique fats proportion based mostly on easy variables (e.g., age, gender, and waist circumference).
Fitness capabilities: Is your shopper now capable of squat 80% of their physique weight—once they have been beforehand solely capable of do 40%? Since power is intently associated to muscle mass, that’s a robust indicator that your shopper has gained muscle. So, you’ll want to present precise numbers in your e-mail.  

What in the event you’re a well being or vitamin coach, although? The similar ideas apply; you wish to spotlight shopper achievements and monitor purpose progress:

Highlight milestones: Think in regards to the milestones your shopper has achieved in a particular timeline. Have they decreased their each day smoking frequency? Have they elevated the quantity of instances they meal prep at residence (or go for nutritionally balanced meals whereas they’re out)? Mention these in your emails.
Track purpose progress: How’s your shopper doing in phrases of their short- and long-term objectives? Log all of it down to your shopper. 

Client Review/Feedback Emails

Coaching is a two-way road.

While some shoppers are more than pleased sharing suggestions with you, others might have reservations about doing so—notably once they have destructive issues to say—face-to-face.

FYI: Reports present that 91% of sad prospects who’re non-complainers merely go away! That means you would possibly by no means know why that shopper didn’t come again for his or her fifth session (regardless of wanting like they loved their periods with you). In flip, this highlights the significance of “feedback emails.”

What Sending Out Client Feedback Emails Achieves

More particularly, sending out periodic shopper suggestions emails may obtain: 

Learning what’s working to your shopper and what isn’t: Asking your shoppers for suggestions offers them a channel to speak with you what they like—and don’t like—about your providers. For instance, possibly they dislike a particular train or can not carry out it at their common health club resulting from a scarcity of gear. Getting maintain of this data allows you to tweak shoppers’ applications (or periods) to serve their wants higher.
Making shoppers really feel necessary and concerned: “You don’t care what I think.” That’s what your shopper is certain to suppose in the event you’re not periodically checking in with them. If you’re consistently searching for out suggestions, although, you’re actively speaking that you just worth their opinion and care about what they must say. More importantly, shaping your service based mostly on their suggestions offers them a way of management—or, extra technically, autonomy—of their well being and wellness journey (which may lead to larger motivation ranges).
Helping you enhance your providers: Evaluating the suggestions you constantly get from particular teams of shoppers lets you get a pulse on what works—and what does not—for them, providing you the chance to fulfill their wants proper from the get-go higher. For occasion, let’s say you discover that newbie shoppers are liable to “gymtimidation.” What you could possibly do is provide a extra in-depth “introductory” course to the health club to all shoppers new to health, so that they really feel extra assured.  

What to Include in a Client Feedback Email

Client suggestions emails don’t must be prolonged. Instead, maintain it temporary; the much less textual content your shopper has to learn, the extra probably they’ll reply to you. In common, an awesome shopper suggestions e-mail consists of three parts:

Why you’re asking for suggestions: A pattern sentence you could possibly use could be, “This information helps me better support you on your health journey.”
The ask: Refers to the half the place you request your shopper’s suggestions. Sample sentences you could possibly use embody “What do you think about your sessions so far? Is there anything I could improve on?” and “What’s one thing I could do to better support you?”
Thank them for his or her time: Thanking your shopper reveals you perceive their time is efficacious and also you admire them.

Client FAQs or Knowledge Tidbit Emails

Client FAQs or information tidbit emails are what you’d suppose of as your typical “newsletters.” Use these to share data that’s useful and related to your shoppers.

So, let’s say you’re a vitamin coach. Are any new analysis findings relevant to your shopper (e.g., protein suggestions)? What about helpful articles outlining dietary ideas like promote intestine well being, wholesome condiments so as to add to their meals, and keep away from sugar overconsumption?

You don’t simply must create weblog publish roundups, both. If you’re snug with the thought, you could possibly even select to share your individual information and private insights.

Worried about author’s block? An effective way to “unclog,” so to talk, could be to consider the questions shoppers have been asking you latterly. List all you are feeling could be related to most of your shoppers and reply them.

In addition to addressing frequent shopper doubts and struggles, it’s possible you’ll even find yourself sparking a complete new, thrilling dialogue all shoppers may take part.

And don’t fear about working out of inquiries to reply. In your emails, you could possibly merely insert the road, “Feel free to send over any questions you have, and I’ll answer them in the next email!”. There’s certain to be a shopper battling one thing; you may be certain of it.

Promotional Emails

You could also be pondering, “Promotional emails for current shoppers? What for?” It’s regular to have reservations. Ultimately, although, promotional emails are useful for 2 issues:

Client renewal: Let’s say your shopper’s 10-session bundle is about to expire subsequent week, they usually’re on the fence about renewing their contract with you as a result of of monetary concerns. Telling them that you just’re providing a “renewal discount” (e.g., 15% off packages) may assist persuade them to remain on.
Client referral: Word-of-mouth is extremely highly effective. If your shopper enjoys their periods with you, they’re extra prone to share their expertise with their family and friends. Throw in a “referral discount” of a set proportion for each your shopper and a referral member—and you could possibly have a gentle stream of new shoppers. It’s a win-win-win scenario for all three events concerned.

Of course, there are lots of different promotional e-mail methods you could possibly use. Examples embody vacation e-mail advertising and marketing (e.g., “Give the gift of better health this Christmas”) and even Valentine’s Day (e.g., “Get your sweat on with someone special this Valentine’s”).

Be artistic with it. That stated, although, be conscious of the next when sending out promotional emails:

Keep it minimal: Promotional emails can get annoying—quick. Only ship them often. Strike a steadiness between promotional emails and value-providing ones (e.g., progress replace emails and shopper FAQ emails).
Make certain it’s related: You don’t wish to ship a renewal low cost e-mail to somebody who hasn’t even attended their first session with you. Make certain all emails cater to a shopper’s “journey map.”

Additional Tips When Crafting an Email

You may at all times ship out emails manually. But that might get overwhelming and sophisticated the second your shopper base grows.

That’s if you would possibly contemplate investing in e-mail advertising and marketing software program that allows you to phase shoppers into teams, ship automated emails, and monitor the efficiency of your campaigns.

Most importantly, a very good e-mail service supplier ensures you optimize your emails for the cellular expertise (FYI: 85% of customers examine their emails on smartphones) and ensures that your emails don’t find yourself within the spam folder (i.e., good e-mail deliverability charges).

Monthly charges for the assorted e-mail advertising and marketing instruments (e.g., HubSpot, Drip, and ConvertKit) could seem costly within the quick time period, however understand that this price is finally an funding that’ll assist generate returns in the long term.

Remember: Email advertising and marketing has an ROI of 4,400%!


Marketing emails is usually a very useful device for a well being and wellness skilled.

They assist set you other than others as you’re taking the effort and time to offer worth past teaching periods. Best of all, you’ll be ensuring you keep in your shoppers’ radars.

Just be conscious of being related and relatable in all communications. That’s the way you get shoppers—and maintain them.


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